Come and study on an exchange program

Contact your home university to find out whether a cooperation agreement exists with Université Bourgogne Europe in your field and at your level of study. Your home university will inform you about the application procedure within your institution, so that you can be selected to come on exchange to Université Bourgogne Europe.

If you have been selected for an exchange by your home university, you must apply to Université Bourgogne Europe.

1. I fill in the online application form on the Mobility-Online platform.

Application periods:

• mid-February to May 15 at the latest for students coming for the first semester;
• mid-September to November 15 at the latest for students coming for the second semester.

2. I complete my mobility file.

After submitting your application via the online form, you will receive an e-mail asking you to create your personal space on the Mobility-Online platform. If you haven’t received an e-mail, please check your Spam folder.

Once you’ve created your personal space, you’ll need to upload all the documents required to complete your application:

• passport photo,
• ID document (passport or ID card),
• CV,
• cover letter,
• learning agreement signed by you and your home university.

If your home institution has not provided you with a learning agreement, please complete our university’s document with your choice of courses (Erasmus+ students, complete your learning agreement on the Online Learning Agreement – OLA – platform).

Your application must be complete:

• before June 30 if you are coming for the first semester;
• before November 30 if you are coming for the second semester.

3. I wait for a reply from Université Bourgogne Europe.

We will process your application. If you are accepted to study at our university, we will send you a notice of admission, which you can use for administrative registration when you arrive in France.

No late applications will be accepted. All applications must be made online. We will not accept applications sent by e-mail or post.

The exact list of documents required for registration is published here:

• in July for registrations taking place in September,
• in December for registrations taking place in January.

List of documents required for registration in the first semester of the 2025/2026 academic year

• This registration form, completed and signed.
• A passport-size identity photograph.
• A photocopy of your identity document (ID card or passport).
• A photocopy of your Université Bourgogne Europe admission notice for an exchange program in 2025/2026.
• A photocopy of your student card or registration certificate from your home university for 2025/2026.
• A photocopy of your French civil liability insurance certificate covering your student activities (take out a policy with an insurance company or bank when you arrive in France). Cost: approximately 20 euros. If your home university covers this insurance, please provide proof. If you have any doubts in this respect, please ask your home university’s international relations office before registering with Université Bourgogne Europe.
• If you have already been enrolled in a French higher education establishment, please enclose a photocopy of your previous student card or certificate of attendance.
• Only students residing in the countries most affected by tuberculosis:

• • vaccination record (vaccination recommendations),
  • lung X-ray (with report, in French if possible), which you must have before leaving for France. The X-ray must be less than 3 months old. This is required for tuberculosis screening.
    Once you’ve arrived at Université Bourgogne Europe, we’ll direct you to the Student Health Service (SSE), where you’ll be given a free medical consultation.

Erasmus+ exchange students pay no registration fees.

The majority of students coming on exchange under a cooperation agreement outside the Erasmus+ program do not pay registration fees. To find out whether you have to pay registration fees at Université Bourgogne Europe, contact your home university.

Administrative registration usually takes place:

• early September for students arriving for the first semester,
• mid-January for second semester students.

This is a compulsory step you need to take in order to obtain student status at the university, obtain a student card, access university facilities, follow courses and take exams.

Detailed information on registration dates and procedures is usually published here:

• in July for registrations taking place in September,
• in December for registrations taking place in January.

Registration information for the first semester of the 2025/2026 academic year

Administrative registration takes place at the Pôle AAFE building (room R03):

• on Thursday 28 August 2025 and
• on Mondays 1 and 8 September 2025.

Registration takes place only in the afternoons from 1:30 p.m. to 5 p.m.

Procedure

• Report to the registration desk with all necessary documents.
• The International Office will check your documents and register you if your file is complete. If the agreement between your institution and Université Bourgogne Europe provides for registration fees, you can pay by credit card or French bank cheque.
• You will receive your student card and a welcome gift from the International Office and the European Union’s Erasmus+ program.
• Once administrative registration has been completed, students who do not have health insurance from one of the EU countries, Iceland, Liechtenstein, Norway or Switzerland must join the French social security system.

This registration procedure is for students who will be studying in Dijon. For students on the Nevers, Auxerre, Chalon-sur-Saône and Le Creusot campuses, please contact the administrative services and your exchange coordinator to find out how to proceed.

Once you have completed your administrative registration with the International Office, you must contact the administrative services of the course program you have enrolled in to complete your academic registration (choice of options, etc.), if necessary.

If your course program starts before you have completed your administrative registration, you can (and must!) still attend classes.

To complete your learning agreement, you need to pre-select the courses you would like to take at Université Bourgogne Europe.

All courses are open to exchange students, provided that you fulfil the language requirements to take them, but please note that at least 60% of your courses must be selected within your component (faculty/school/institute) at Université Bourgogne Europe. All other courses can be taken in other components and departments, subject to the agreement of the teacher(s) concerned.

Remember that your choice of courses must be validated by your UBE coordinator and your home university.

Courses in French

• Most of our courses are taught in French.
• To find courses in your field and at your level of study, check out all the courses on offer at Université Bourgogne Europe.

Courses in English

• The UBE is currently developing courses taught in English in various fields. To find out whether English-language courses are offered in your discipline, write to the International Office, who will put you in touch with your exchange coordinator at Université Bourgogne Europe, who will provide you with further information.
• Good to know: some institutes, schools and faculties have courses in English especially designed for their exchange students (example of Institute of Business Administration – IAE).

In order to study at Université Bourgogne Europe as an exchange student, you must have at least a B2 proficiency level in French and/or English, depending on the language of instruction of your preselected courses. We do not require a certificate to prove your language proficiency, but if you have one, please enclose it with your application.

Ideally, you should arrive on the campus where your course program will take place before classes start, so that you can settle in and attend classes from the very first day.

The general organization of the academic year at Université Bourgogne Europe:

• first semester: September to December;
• first semester exam period: January;
• second semester: January to June;
• second exam period: June.

This information is given as an indication only – please note that each course program has different dates that are specific to its organization.

The academic calendar for each course program is usually updated at the end of June or beginning of July each year for the following academic year.

Good to know: if your courses start before your administrative registration is complete, it’s okay – you can (and should!) go to classes. The fact that you are not yet registered does not prevent you from attending classes.

Grading out of 20 possible points

20 – Excellent
19 – Excellent
18 – Excellent
17 – Excellent
16 – Very good
15 – Very good
14 – Good
13 – Fairly good
12 – Fairly good
11 – Fair
10 – Fair
Below 10 – Insufficient

Unlike the case in many other countries, in France it’s possible to pass and validate your year of studies even if you didn’t get a mark above 10 in all your subjects. This is made possible by the compensation system, which allows you to “make up” for a poor mark in one subject or teaching unit with a good mark in another. Compensation rules may differ from one university component to another. For more information on this subject, please contact your exchange coordinator at Université Bourgogne Europe.

Contact your exchange coordinator to find out if French as a foreign language courses are available for exchange students at your host faculty/institute/school. The name of your exchange coordinator can be found on the admission letter you received from the International Office.

For example, the Faculty of Letters and Philosophy offers its exchange students academic writing training courses in the field of literary, human and social sciences.

Before and during your stay at Université Bourgogne Europe, there are many other ways for you to learn or improve your proficiency in French: take inspiration from the examples given in the Integrating into a new culture section.

You need to make sure that your grants and/or personal sources of funding are sufficient to live in France.

Recommended budget: at least between €615 and €800 per month.

• To get an idea of living expenses in France, consult the Preparing your budget section of the Campus France website.
• To find out more about the difference between the cost of living in your home country and in France, you can consult comparison sites such as Numbeo or Expatistan.

Students who need to obtain a visa to study in France must justify their resources to the French consulate or embassy responsible for issuing visas.

Université Bourgogne Europe does not award scholarships, and there is no specific financial aid available once you arrive in France. Consequently, you must ensure that you have a reliable solution for financing your stay in France.

You need to find accommodation before you arrive in France.

On-campus residences

Exchange students can apply for a room in on-campus residences managed by the Centre régional des œuvres universitaires et scolaires (Crous). If you would like to apply for a Crous student room, please indicate this in the appropriate section of your application form to the International Office, along with the dates on which you expect to arrive and depart. The International Office will inform you if your room request has been processed.

Studapart platform

If you are unable to find a room in one of the student residences on campus and/or are looking for another reliable accommodation solution, you can use the Studapart platform, with which Université Bourgogne Europe has a partnership. They offer exclusive accommodation to students from our university, with verified ads and secure payment. You will find rentals from 1 to 24 months in studio flats, shared flats, rooms in private homes… If you don’t have a guarantor living in France, Studapart will act as your guarantor for the duration of the rental. If you have any questions, please contact Studapart’s multilingual team at contact@studapart.com and booking@studapart.com. See also the Studapart Housing guide with the dates of free webinars to help you in your search for accommodation.

Other accommodation options

• List of accommodations provided by Campus France.
• Real estate rentals: Leboncoin, Pap, Fnaim, Se loger, Top annonces, Paru Vendu.
• Roommates: La carte des colocs, Appartager.
• Furnished rooms in private homes: Roomlala, Airbnb home rentals, Cohousing.
• Furnished student residences: International Students Residence, Nexity studéa, Immo jeune, Résidence étudiante, Fac Habitat, Les Estudines, Lokaviz.
• International House: hotel residence on the Dijon campus.
• Practical guide to accommodation in Burgundy, summarizing all accommodation options and giving practical advice.

Good to know

• You may be eligible for financial assistance from the French government to help finance part of your housing costs. Once you’ve settled into your new home in France, visit the Caisse d’allocations familiales (CAF) website for more information.
• Do you need a guarantor to rent your home? Visit the Visale website for information on obtaining a free deposit and guarantee to facilitate access to student housing. See also this video from Campus France.

Identity document, visa, residence permit

Students with EU, EEA or Swiss nationality

You must have a identity card or passport which is valid for the duration of your stay in France.

Students from countries OUTSIDE the EU, EEA and Switzerland

You must have a passport which is valid for the duration of your stay in France. You must also obtain a visa. This is a time-consuming process – start as soon as you receive notification of admission from our university.

• If you live in a country that applies the Studyng in France procedure, you must contact Campus France in your country of residence to obtain a student visa.
• All other students should contact the cultural service of the French embassy in their country of residence to find out how to obtain a student visa. If you do not live in the country of your nationality, we also advise you to contact the French embassy in your home country.

To obtain your student visa, you’ll need to present, among other things:

• your notice of admission from Université Bourgogne Europe. We do not issue pre-registration certificates, so for your visa application you must use the notice of admission you received from us;
• proof of accommodation, so make sure you have found it before applying for your visa;
• proof of financial resources.
• For more information on your visa application, visit the official French visa website.

After your arrival in France

• If you need to obtain or extend your residence permit, consult the information on the Foreign nationals in France website and submit your application according to the details provided by the Ministry of the Interior and Overseas France.
• See also this Campus France video explaining how to apply for or renew your residence permit online.

Health insurance

Make sure you have health coverage before you arrive in France.

• If you have health coverage in an EU or EEA country or in Switzerland: in most cases, you simply need to apply for a European Health Insurance Card (EHIC) from your insurer.
• If you have health coverage in another country, we highly recommend that you take out private insurance to cover your first few weeks in France, while you obtain French health insurance.

Once you have registered with the International Office, you must apply for French health insurance if necessary. This is compulsory for all students who do not have health insurance from an EU or EEA country or from Switzerland, and in a few special cases for students covered by the European Community.

Find all the details on the Health insurance for international students page.

The International Office, in cooperation with Dijon town hall and the Erasmus Student Network (ESN) InsiDijon association for international students, organizes welcome days for international students at the beginning of each semester, with a wide range of events: campus tours, informational meetings, welcome ceremonies, and more. This is an opportunity for you to discover the university, find out useful information about student life and meet other students. These events are free and open to all international students at the university.

The detailed program of the welcome days is published on this page generally at the end of August (for first semester events) and mid-December (for second semester events).

Student card

Once you’ve completed your administrative registration, you’ll receive your student card, which entitles you to a wide range of services: preferential rates at university restaurants, book loans at university libraries, discounts at cinemas, theatres, museums, sports facilities, and so on. You can also use it as a means of payment in university restaurants: more information on this option on the Izly website.

Electronic student account

48 hours after your administrative registration, you must activate your electronic student account, which will enable you to use a number of features:

• student messaging, secure sharing of large files, event planning, etc.;
• administrative services: downloading your registration certificate, exam calendar, grades and results, pedagogical registration, etc.;
• online courses;
• documentary resources;
• access to the University’s Wi-Fi network at many locations on campus (you can also use computers in self-service rooms);
• access to free Microsoft 365 software, which will also enable you to use TEAMS, the platform on which you may take some online courses. On TEAMS, you’ll also be able to join the International Office and international students conversation group, so you’ll be better supported in case of need.

You can activate and access your account on the University website, under Environnement numérique de travail (ENT) – Mon compte. For more information, see My digital services page.

In addition to the courses you’ll be taking at your faculty, school or institute, the university also supports you in other aspects of your life as a student.

Successful study and professional integration

• Student libraries
• Language Centre
• Support from career guidance and placement officers
• Student entrepreneurship

Special services

• Where to eat?
• Student Health Service
• Help for students with disabilities
• Free sports
• Childcare

Culture

• Atheneum, the university cultural centre
• Radio Dijon Campus, the university’s student radio station
• Crous’s Mansart Theater
• The city of Dijon’s Carte Culture gives you access to a wide range of cultural events at reduced cost.

See also

• The Transport, Catering, Accommodation page with useful information for getting around Dijon and the region.
• The Dijon city fact sheet, with practical information to help you settle in.
• The Campus France website where you’ll find lots of useful information for your stay in France.

To help you feel at home in your new environment, you can take part in various events, join student associations, join alumni networks, discover French culture… This will help you learn more about the society in which you live and meet new people, so you won’t feel alone.

You can find advice on the Integrating into a new culture page.

If you’re experiencing difficulties of any kind, don’t remain alone with your problems. There are services and people who can help you or redirect you to the organizations that can solve your problem.

• If you’re having trouble with your coursework, talk to your teachers and exchange coordinator to find a solution before it’s too late.
• If you’re having financial difficulties or need help with administrative formalities, you can contact the University’s Solidarity Centre. You can potentially benefit from free food aid and basic necessities thanks to various student associations (Febia, Campus comestible).
• If you have a health problem, you can make an appointment with the Student Health Service (SSE).
• You can also make an appointment with social workers from the Crous social services department.
• You may be able to obtain financial aid from the French government through the CAF to finance part of your housing costs.
• If you don’t know who to contact to get the help you need, you can contact the Mobility Unit of the International Office (exchange.incoming.students@ube.fr), who will be able to help you or direct you to the right people.

Help when you feel down

Everyone can go through difficult times in life but don’t remain alone and let people help you! Whether you are feeling a short-term melancholy or a serious depression, there are several programmes, available during the year, which can help you feel better.

Services at Université Bourgogne Europe

Student Health Service (SSE) on campus where you can make an appointment with a psychologist or psychiatrist. You can also talk to nurses without an appointment. Contact: medecine-preventive@ube.fr, 03.80.39.51.53. Please note: this service is closed during holidays.

Étu’bien: a team of student representatives on the Dijon campus.

Specific facilities for students and youth on national level

Soins aux étudiants: free, anonymous counselling by psychologists for students worried about an uncertain future, loneliness, isolation and job insecurity. Resources, applications and self-tests for managing stress and fatigue on a daily basis. Contact: 0 805 23 23 36 – 7 days a week, 24 hours a day. You can also contact them via the Asso SPS app (App Store, Google Play).

La Cnaé, a service dedicated to student well-being, put in place a chat exchanges managed by the En avant toute(s) Free and anonymous, for students who are experiencing unease, violence or discrimination. Professionals (psychologists, social workers) answer your questions, listen to you and, if necessary, refer you to the appropriate resources. This service is available from Monday to Thursday from 10am to midnight and Friday to Saturday from 10am to 9pm. En avant toute(s) association works with youth, women and LGBTQIA+ people, fighting for gender equality and an end of sexist and sexual violence.

Fil Santé Jeunes: free, anonymous helpline for 12–25-year-olds on health, sexuality, love, unhappiness, etc. Helpline opens every day from 9am to 11pm on 0 800 235 236.

Nightline: a night-time listening service run by students. The website also offers lot of tools and resources for taking care of yourself. The website also available in English.

Kaavan: a podcast to listen (in French) to feel better! Whether you’re facing mental health problems yourself or you’re supporting someone close to you, every 2 weeks you can listen to a new interview with a celebrity, an expert or an anonymous person sharing their experience and practical advice. In these intimate accounts you can find answers to your own questions.

Santé Psy Etudiant: 12 free, renewable sessions with a psychologist (check your elegibility).

See also this article on the government website, which summarises all the useful contacts and information to get psychological help during your studies.

Facilities for everyone

3114: national number for preventing suicide. The line is open 24 hours a day, 7 days a week. The call is free and confidential.

3018: national number for young victims of digital violence (harassment on the Internet/social networks). Free, anonymous, confidential. 7 days a week from 9am to 11pm. You can also contact them via the 3018 app (Google Play, App Store), Messenger chat and Email.

Psycom: psychological support by phone, chat, internet. When you feel distressed, need to talk or are looking for help. Different contacts exist depending on your problem/status/job/ etc. with student topics.

Suicide écoute: anonymous helpline for suicidal people. 24h/24, 7j/7. Contact: 01 45 39 40 00.

French Red Cross phone support for anyone who needs to talk (loneliness, depression, violence, addictions, etc.), provided by trained volunteers. Free, anonymous service. Contact: 0 800 858 858. Monday to Friday: 10am to 6pm, Saturday 12pm to 6pm.

SOS Amitié: free, anonymous and confidential helpline for people going through a difficult time in their lives. Phone helpline (24/7): 09 72 39 40 50. Chat: 7 days a week from 1pm to 3am. Email: response within 48 hours max.

You can take advantage of free services to help you find a job.

• Databases of internship and job offers.
• Participation in recruitment fairs: Forum Initiativ’ Emplois-Stages, Semaine de l’emploi et de l’apprentissage, Forum métiers etc.
• Workshops to help you succeed in your job search (CV and cover letter writing, job interview preparation, etc.). There’s even a special workshop for international students: How to write a CV to apply for a job in France when you’re an international student.
• If you’d like to set up your own business, the PEPITE scheme can help you make your project a reality.

Depending on your needs, you’ll need to contact the right people.

General contacts at UBE

• The International Office’s Mobility Unit: exchange.incoming.students@ube.fr. Our staff are multilingual – we can provide information in French and English, and potentially in other languages (German, Spanish, Romanian, Croatian…).
• The Study Programmes Office (Pôle Formation): orientation, professional insertion, internship and job search workshops, help with disabilities, etc.: pole.formation@ube.fr.

Contacts within your university component

• Your exchange coordinator. His/her name and contact details appear on the admission notice you received by e-mail from the International Office before your arrival at Université Bourgogne Europe. If you don’t know who your coordinator is, you can contact the International Office or the international relations officer in your department.
• Your teachers.
• Your school office/secretariat. Some departments have a special office for exchange students. To find out who to contact, consult the website of your component.

Good to know

• You can also consult the Contacts page and use the directory on the ENT to find the contact details of people you wish to reach at the University.
• All agents are also available on the TEAMS platform.

Emergencies

You must contact the appropriate national services.

• Emergency medical service (SAMU): dial 15.
• Police intervention in the event of violence, theft or burglary: dial 17.
• Fire department for fires, gas leaks, water damage, natural disasters, road accidents: 18.
• 112: European emergency number, accessible free of charge throughout the European Union, in addition to national emergency numbers.
• 114: single emergency number that centralizes emergency requests by SMS and fax, for all types of situations (police, gendarmerie, fire department, SAMU). It’s ideal for people who have difficulty hearing or speaking, or if you find yourself in a situation where it’s impossible to speak (e.g., a terrorist attack when you have to remain hidden and silent).

I want to stay in France: I apply to study as a degree-seeking student (outside exchange programs) or I look for a job. I find a new accommodation solution and apply for an extension of my residence permit, if I’m eligible. Of course, I complete all the administrative formalities linked to the end of my mobility (I have my attendance certificate signed, I inform my home university of my decision to stay in France, etc.).

I want to return to my home country: I complete the administrative formalities linked to my departure (inventory in my accommodation, signature of the certification of presence, closing of my French bank account if I had one…).